Executive Project Administrator

About the Team

At the Military Vehicle Centre of Excellence (MILVEHCOE) in Redbank, you'll become a key member of our dynamic Human Resources team. Comprising 35 multi-disciplinary professionals, our team thrives on collaboration and excellence. You'll primarily support the HR Executive and their direct leaders in executing operational duties and project deliverables.

About the Role

Are you organised, proactive, and ready to make a real impact? We are searching for a dedicated and experienced Executive Project Administrator to provide essential support to one of our Executive Leaders and their team. This critical role requires exceptional organisational skills, proactive communication, and a results-oriented approach. If you have a sense of urgency and a passion for driving projects forward in a dynamic environment, we want to hear from you!

As an Executive Project Administrator, you will:

• Manage and prioritise all ELT/LT meetings with stakeholders both locally and internationally.
• Draft high-quality communications, ensuring they reflect the Executive’s style and align with Company standards.
• Prepare and maintain PowerPoint and Excel templates for various reports and presentations.
• Support the Executive with data analysis, providing insights for decision-making.
• Maintain workforce planning data with accuracy for monthly and quarterly reporting.
• Provide administrative assistance, including calendar management, travel arrangements and expense reporting.
• Raise and monitor Purchase Requisitions and liaise with Procurement for purchase orders.
• Track and action daily tasks and delegated items, reporting status updates to the Executive.
• Assist in project rollout and execution, ensuring deadlines are met and progress is tracked.
• Act as a central point of contact for internal and external stakeholders, ensuring clear and timely communication.
• Enhance the overall employee experience in interactions with all internal stakeholders.

What are we looking for?

We seek applicants who exemplify our Company’s values of Safety, Partnering, Openness, Respect and Trust (SPORT). Our workplace thrives on mutual respect, open communication and reliability.

The ideal candidate will have:   

• Proven experience as an Executive Project Administrator or in a similar role, preferably supporting senior executives.
• Exceptional organisational and time management skills, with a keen attention to detail.
• A proactive, collaborative approach, capable of working independently with minimal supervision.
• The ability to manage both day to day operational activities and big picture thinking.
• Strong emotional intelligence and the ability to handle sensitive data.
• A can do attitude, self-motivation and the ability to work both autonomously and as part of team.
• Strong written and verbal communication skills, capable of interacting with stakeholders at all levels.
• Extensive experience with the MS Office Suite, particularly advanced Excel and PowerPoint.
• Eligibility to obtain an Australian Government Security Clearance (Australian Citizenship required).

• Long weekends every second week with a 9 day fortnight;
• Attractive remuneration packages with salary sacrificing and novated leases;
• Access to exclusive employee discounts with over 500 retailers to support cost of living;
• Individualised Flexible Working Arrangements;
• Market leading parental leave and loyalty leave accrual for every year of service;
• On-site subsidised café with themed days and multiple dietary options;
• Extensive Employee Assistance Program to support you and your family with overall health and wellbeing;
• Genuine career development and progression opportunities;
• Generous internal incentive and referral program;
• Work as part of a team with real purpose in what we do;
• We are proud to be an Endorsed Employer for All Women with WORK180.

RDA Talent Acquisition Team

Recruitment.Australia@rheinmetall.com.au

#LI-DW1

Applications will close on 3rd of August 2024